Sport Event Organizer Services

Sports events we organise

• Fun runs and fun walks. Casual runs or walks for employees, families or communities, in office districts, parks or on public roads.
• Tournaments. Futsal, badminton, basketball, table tennis or e-sports between departments and branches.
• Sport days and family sport days. A day of races and games, often combined with a company anniversary.
• Employee sports and arts weeks (porseni). Competitions across several sports and arts over several days.
• Group exercise. Regular fitness sessions or the launch of an employee wellness programme.

What we handle

• Concept and rundown. Competition format, match schedule, rules and the programme from opening to closing.
• Permits and venues. Courts or sports halls, crowd permits, and coordination with estate managers or the authorities for road routes.
• Equipment and kit. Stage, sound system, start and finish lines, match equipment, and participant kit such as shirts and race bibs.
• Participant registration. Forms, team or category allocation, and kit collection before the day.
• Participant safety. Marshals along the route, water stations, and coordination with medical teams and ambulances.
• Coverage. Photos and video during the event, plus a highlight video to share with all employees.

Video for sports events

PopOut is also a video production house, so opening bumpers, team videos and coverage can come from the same team. An example is PORSENI Bank Mandiri, the employee sports and arts week organised by Mandiri Club: PopOut produced the PORSENI 2018 bumper video and the PORSENI 2019 bumper and event video coverage. If matches need to be watched by staff in other offices, our live streaming team can broadcast them.

How much does a sport event organizer cost?

Sport event management at PopOut starts from Rp25,000,000 per event. The final cost depends on:

• The number of participants and the sports being played.
• The location: a court or sports hall, a closed estate, or a public road route that needs more permits and marshalling.
• Participant kit such as shirts, race bibs, medals and trophies.
• The length of the event, from half a day to several days.
• Photo and video coverage, a highlight video or a live broadcast.

Frequently asked questions

How long does a corporate fun run take to prepare?

A fun run inside a closed estate can be prepared in a few weeks. For a route on public roads, start two to three months ahead, because permits and traffic arrangements take time.

What if it rains?

For outdoor events, plan a fallback from the start: tents, a schedule that can shift, or a sports hall as an alternative venue, especially in the rainy season between November and March. The plan is agreed while the rundown is drawn up.

Can a sports event be combined with a family gathering?

Yes. Sport days are often part of a family gathering or company anniversary; see also our corporate event and family gathering organizer.

What do I need to prepare?

An estimate of participant numbers, the sports, the preferred date and location, and your budget. If you are unsure about the format, we can help you choose. For an overview of what an event organizer does, read What Is an Event Organizer (EO).

Ready to plan a corporate sports event? Send the date, participant numbers and sports through our contact page. Our other event services are on the event organizer services page.