Event Organizer Services

As a corporate event organizer in Jakarta, PopOut has been trusted by Bank Mandiri, Bank Syariah Mandiri (now BSI) and UPL Group Indonesia to run their events.

Events we organise

• Corporate events. Annual meetings, distributor meetings, gala dinners, awards, family gatherings, and team building and outbound for employees, distributors and partners.
• Virtual and hybrid events. Virtual events, corporate virtual events, and hybrid events with live streaming production for audiences on site and online.
• Stages and exhibitions. Video mapping, projection mapping and LED visuals for stages and installations, and exhibition booth design and build.
• Social and sports events. Social events and corporate sports events.

An event organizer in Jakarta, from an office in South Jakarta

PopOut's office is in Tegal Parang, Mampang Prapatan, South Jakarta. Most of the events we run take place in and around Jakarta: hotel ballrooms, meeting venues, client offices and open-air venues for gatherings. Being close to the venue keeps the preparation under control:

• Venue visits with you. We can see the room, the entrances, the stage position and the registration area before the rundown is locked, not just a floor plan.
• Vendors we already know. Stage, sound system, LED screens, catering and decoration come from vendor partners in Jakarta, so quotes and set-up times are confirmed faster.
• Rehearsal on site. The rehearsal with the host, performers and your team takes place at the venue itself, the day before the event or that morning.

Events with participants from other cities are run from Jakarta too. For UPL Group Indonesia's Annual Distributor Meeting 2026, the four days started with airport pick-ups at Soekarno-Hatta and check-in at Hotel Mulia Senayan, followed by the business meeting, a gala dinner and a coach trip for the gathering day.

Selected events

• UPL Group Indonesia Annual Distributor Meeting 2026: four days in Jakarta with a business meeting at Hotel Mulia Senayan, a gala dinner with awards, and a gathering day for all participants.
• Bank Mandiri Retiree Appreciation Event in 2017 and 2018.
• Bank Syariah Mandiri's virtual family gathering and virtual retirement event during the 2020 pandemic.

See every event on our event organizer portfolio page.

How our EO service works

1. Brief. The event's goal, number of participants, date, location and budget range.
2. Concept and rundown. Theme, running order, entertainment, stage and visual needs, and a budget breakdown.
3. Preparation. Venue, vendors, visual materials, equipment and a rehearsal with your team.
4. Event day. On-site coordination from participant registration until the event ends.

For corporate events with more than 100 participants, we recommend contacting us 2–3 months ahead. Smaller events can be prepared in 3–6 weeks, depending on venue availability.

An event organizer is not the same as a vendor. A vendor supplies one part, such as catering or the sound system; an event organizer designs the concept and coordinates all those vendors until the event ends. Read more in what is an event organizer (EO).

Event organizer prices in Jakarta

The price of an EO service depends on the type of event. These are the starting prices for each service; the final figure comes after the brief, in a budget breakdown you can adjust line by line.

Above the starting price, the total cost of an event mostly comes down to these factors:

Why PopOut

• Events, video and design in one agency. Opening videos, live streaming services in Jakarta, documentation and event materials share the same visual identity.
• Used to corporate events. From banking events to national distributor meetings, with sign-off from several departments.

Procurement and payment

• Payment: a 50% down payment when the project starts and the remaining 50% after the event.
• Vendor documents: NIB business registration, company tax ID (NPWP), and the deed of establishment with its Ministry of Law approval are available for vendor registration.
• Contracts and invoices: issued by PT Parang Optima Perkasa.

Forget the hassle of organising your event. Contact us with your date, number of participants and type of event to get a concept and quote from PopOut's event organizer services.