Corporate Event Organizer Services

Corporate events we handle

• Company family gatherings. Events for employees and their families, with shared activities, entertainment and door prizes.
• Team building and outbound. Group activities that strengthen cooperation across divisions, indoors or outdoors.
• Annual and distributor meetings. Business sessions, product presentations and small exhibitions for distributors or partners, often combined with a gathering.
• Gala dinners and awards nights. Appreciation evenings with a stage, awards and live entertainment.
• Events for staff in many locations. When some participants join from branch offices, the event can be streamed as a hybrid event with live streaming.

Corporate events we have organised

• UPL Group Indonesia Annual Distributor Meeting 2026: four days centred on Hotel Mulia Senayan, with a welcome dinner, business meetings with booths and main-stage presentations, a gala dinner with awards and live music, and a gathering day with group cooking sessions for all participants.
• Bank Mandiri Retiree Appreciation Event: a ballroom appreciation evening we handled from concept to show direction, with an LED stage backdrop and a live band between the formal segments.
• Bank Syariah Mandiri Virtual Family Gathering: a family gathering streamed live in 2020, with hosts, speeches and a band performing from the studio.

More events are on our event organizer portfolio page.

What does a corporate event organizer handle?

• The concept, theme and rundown, with a budget breakdown.
• Venue selection and coordination of vendors such as catering, staging, sound and entertainment.
• Event visuals such as the photo wall, stage screens and invitations, with one identity across all of them.
• Opening videos, live streaming, and photo and video documentation.
• A rehearsal with your team and on-site coordination, from registration until the event ends.

Sample rundown for a company family gathering

The running order always follows the goal and the participants, but a one-day family gathering usually goes like this:

1. Registration. Participants arrive, collect their event shirts or merchandise and take photos at the photo wall.
2. Opening. Remarks from company leadership and an introduction from the host.
3. Ice breaking and team building. Group games that mix participants from different divisions.
4. Lunch together.
5. Family competitions and entertainment. Activities for children and partners, live music or staff performances.
6. Door prizes and closing. Winners are announced, a group photo is taken and participants head home.

When should you contact an event organizer?

For corporate events with more than 100 participants, contact us 2–3 months ahead. Smaller events can be prepared in 3–6 weeks, depending on venue availability. Year-end and new-year gatherings are best planned earlier, because venues fill up quickly.

How much does a corporate event organizer cost?

The cost depends on the number of participants, the venue, the length of the event, entertainment, staging and production needs, documentation, and accommodation and transport if the event is out of town. We prepare the budget breakdown together with the concept and rundown, so you can adjust each part before the event is approved.

Frequently asked questions

Does PopOut provide team building and outbound programmes?

Yes. Team building and outbound can run as an event of their own or as part of a family gathering or annual meeting.

Can employees in branch offices join online?

Yes. The event can be streamed live with a multi-camera production, so participants on site and online follow the same event.

What should we prepare before contacting an event organizer?

The goal of the event, the expected number of participants, the date, the preferred location or city and a budget range. From this brief we prepare the concept, rundown and budget breakdown.

Ready to plan your corporate event? Send us the date, number of participants and type of event through our contact page. Our other event services are on the event organizer services page.