Hybrid Event & Live Streaming Production Services

What are hybrid events and hybrid meetings?

A hybrid event is one where some participants attend in person at one location while others join online through a live broadcast or video conference. A hybrid meeting is the smaller version, such as a board meeting or planning meeting with some people in the meeting room and others joining from branch offices. The challenge is to make online participants more than viewers: they need to hear clearly, see the material and be able to ask questions.

Hybrid events we organise

• Hybrid meetings and planning meetings. Directors in the meeting room, branch heads and field teams online.
• Hybrid conferences and seminars. Speakers and part of the audience in a ballroom, others joining from other cities.
• Product launches. An on-site event for guests and media, broadcast to the public and partners.
• Town halls and corporate ceremonies. Board farewells, retirement ceremonies and employee awards for every office.

A hybrid event we have organised

The Bank Syariah Mandiri board farewell and retirement ceremony (2020) ran as a hybrid event: a limited number of guests sat distanced in a ballroom, remote participants appeared in a named video grid, and the speakers were placed on a virtual stage. Every video source was managed from one control room into a single broadcast followed by both groups.

What we prepare

• A rundown for two audiences. A programme that makes room for people in the venue and online, including Q&A from both sides.
• Cameras and audio. Several cameras, microphones for speakers and questioners, and audio that is clear in the room and on the stream.
• Screens and graphics. Slides, speaker names and the online participants shown on the room's screens.
• Remote speakers. Speakers from other cities or countries appear on screen and can discuss with the panel on stage.
• Platform and interaction. Zoom, Microsoft Teams, YouTube Live or a private link, with moderated Q&A, polls and chat.
• Recording. A full recording and a highlight video after the event.

Hybrid, virtual or just live streaming?

If everyone is online, see our virtual event organizer or, for internal events, corporate virtual events and town halls. If your event is already organised and only needs a broadcast crew, see our live streaming services. For in-person-only events, see our corporate event organizer.

How much does a hybrid event cost?

Hybrid events at PopOut start from Rp20,000,000 per event. The final cost depends on the number of participants on site and online, the number of cameras and screens, remote speakers and interpreters, the length and number of sessions, and the venue, staging and custom graphics needed.

Frequently asked questions

What equipment does a hybrid meeting need?

At minimum, a camera that covers the speaker and the room, microphones for speakers and questioners, a screen to show online participants, and a stable internet connection with a backup. Larger events add more cameras, a video mixer and operators.

Can the event be held at our office?

Yes, in a meeting room, auditorium or hotel ballroom. The location is checked first for internet, power and camera positions.

Planning a hybrid event? Send the date, location and the number of participants in the room and online through our contact page. Our other event services are on the event organizer services page.